Finance Officer

JOB DESCRIPTION *
The overall purpose of the role of Finance Officer is to ensure the recording and reconciliation of all financial transactional data of the Country Office including the review and coding of financial information; the preparation and processing of documents and the disbursement of funds. This position will make banking deposits; compile, review and maintain the accuracy of all financial information and maintain records. The position is based in Luanda and reports to the Country Finance Manager.

Key Performance Areas:

Purchasing - Coordination of the purchasing function:
Provide guidance and support to the Operations Officer to enter all invoices into a Purchase Requisition
Creates purchase orders
Deal with supplier queries regarding payments
Coordinate and manage the process to setup new suppliers in the accounting system
Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
Ensure that direct debits payment are checked to supporting documentation and correctly recorded
Run the creditor report at month-end
Ensure monthly payment reports are produced for the cash flow analysis
Maintain an updated list of preferred vendors for the country office
Provide confirmation to service providers to render services and/or goods upon approved requests
Ensure adherence to set timelines for payments to service providers and/or staff
Timely payment to suppliers, payment done within 30 days of receipt of invoice
Ensure timely payment and reconciliation of sub grantee expenses.

Manage staff accounts:
Establish and maintain a process for staff travel and salary advances
Process Travel Requisitions and related staff advances
Processes Travel Expense Reports
Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)

Revenue/Income, debtors and cash book management:
Check bank accounts and print statements
Ensure that internal bank transfers are correctly managed
Support the Country Finance Manager in the preparation of budgets

Reconciliations:
Prepare the monthly bank reconciliations for the main operating account for submission to the Country Finance Manager
Prepare monthly reconciliations of Payroll control accounts
Prepare weekly reconciliations of the petty cash and Bidvest accounts.
Prepare monthly reconciliations of Payables and receivables accounts
Accruals and Prepayments reconciliation
Follow up on reconciling items above and pass correcting entries where necessary

Assets:
Ensure update of the fixed asset and inventory sub-ledgers and general ledgers on a monthly basis
Liaise with the Operations Officer to bi-annually conduct asset checks as per the asset register.

Month-end and Year-end close activities:
Support the Country Finance Manager in liaising with the Finance and Administration Services to close the month-end in time and conduct all relevant reconciliations.
Support the CFM with the Angola annual audit.

Qualifications and Experience:
Recognized Accounting qualification
CPA qualification is an added advantage
At least 5 years’ work experience in a related role

Competencies:
Focused and versatile team player that is comfortable under pressure
Excellent analytical and problem solving skills
Good attention to detail, structured and process driven
Excellent computer skills (including accounting packages, spreadsheets)
Excellent interpersonal skills with the ability to work on own and within various teams
Ability to manage competing tasks, prioritize tasks producing a high level of output consistently
Integrity, professionalism and transparency
Fluent in English and fluency in a local language would be an advantage

A mothers2mothers (m2m) é uma ONG sediada em África que desbloqueia o potencial das mulheres para eliminarem a SIDA pediátrica e criarem famílias saudáveis em dez países da África subsariana. A m2m dá formação, emprega e ajuda a empoderar mulheres seropositivas com o objectivo de trabalharem como funcionárias do sector comunitário da saúde em clínicas com carência de pessoal e nas comunidades menos privilegiadas. Através de um modelo descentralizado de comunicação, estas “Mães Mentoras” prestam uma diversidade de serviços de saúde, aconselhamento e apoio às mulheres e suas famílias. Iniciada na cidade do Cabo, África do Sul, em 2001 com o objectivo inicial de evitar a transmissão do VIH de mãe para filho, a m2m inovou e expandiu com base nos seus pontos mais fortes, e agora providencia apoio focado na família para uma diversidade de questões de saúde e sociais relacionadas, que vão desde a gravidez, ao parto, infância e adolescência. A organização também faz parcerias com os governos e outras ONGs na adopção do seu programa, que visa expandir o Modelo Mãe Mentora e os seus benefícios. A m2m tem um histórico comprovado de escalada dos seus serviços e impacto atestado. Até ao presente, a m2m alcançou 11 milhões de mulheres e crianças com menos de 2 anos de idade e criou mais de 11,000 postos de trabalho para mulheres africanas que vivem com o VIH. Para mais detalhes, visite www.m2m.org