Document Controller (Senior / Lead)

DOCUMENT CONTROLLER

Objectives / Scope:

• Ensure the timely turn around of documentation issued internally and received externally.  

• Maintain electronic document control database

• Prepare project documentation close out of projects.

• Prepare project documentation for archive

Main Responsibilities:

• Aware of, and comply with all project procedures.

• Issue documents and drawings in a controlled manner, using DCC database.

• Receive incoming documentation and drawings in a controlled manner, using DCC database.

• Ensure project drawings and documents are issued in a controlled manner and within agreed time-scales, this includes work pack preparation and issue.

• Administer technical query system from within DCC database.

• Prepare and administer agreed distribution matrices.

• Provide Technical Library service (as required).

• Deputise for Senior Document Controller, provision of holiday/sickness cover when required.

HS & E Responsibilities:

• Ensure familiarity with Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating System

• Actively promote, through your personal commitment, Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Be seen as a role model on HSE matters within your areas of operation and influence

• Demonstrate HSE leadership of HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Take personal responsibility for HSE local site rules and ensure regular review of your personal HSE agreement

• Intervene and ensure intervention by others where required

• Report all accidents, incidents and near misses in accordance with Procedures

• Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

SENIOR DOCUMENT CONTROLLER

Objectives / Scope:

• Ensure the timely turn around of documentation issued internally or received externally.  

• Assist Lead Document Controller by taking responsibility for a specific area(s) of DCC e.g. Design, Vendor or Construction.

• Prepare project documentation close out of projects.

• Prepare Project documentation for archive

Main Responsibilities:

• Assist in the development of project specific procedures, and reporting formats to meet project requirements.

• Provide internal and external reports to ensure project deliverables meet project schedule.

• Participate in client presentations with regard to DCC issues.

• Assist information systems group in the setting up of integrated service systems, by developing DCC routines and practices for area of specific responsibility.

• Ensure project drawings and documents are issued in a controlled manner and within agreed time-scale, this includes work pack preparation and issue.

• Prepare and administer agreed distribution matrices.

• Deputise for Supervising Document Controller, provision of holiday/sickness cover when required.

HS & E Responsibilities:

• Ensure familiarity with Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating System

• Actively promote, through your personal commitment, Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Be seen as a role model on HSE matters within your areas of operation and influence

• Demonstrate HSE leadership of HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Take personal responsibility for HSE local site rules and ensure regular review of your personal HSE agreement

• Intervene and ensure intervention by others where required

• Report all accidents, incidents and near misses in accordance with Procedures

• Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

LEAD DOCUMENT CONTROLLER

Line Manager of, Project: Senior Document Controllers, Document Controllers and

Technical Assistants/Clerks

Objectives / Scope:

• Provide an effective Document Control service to Project

• Ensure the timely turn around of documentation issued internally or received externally.  

• Support, and where appropriate, mentor the personal development of department team members. 

• Assist with Life Cycle Information/Documentation for Operations final handover.

• Ensure controlled close out of projects.

• Prepare project documentation for archive

Main Responsibilities:

• Establish an effective Project Document Control environment.

• Supervise DCC team as required.

• Develop project specific procedures, and reporting formats to meet project requirements.

• Ensure project procedures are aligned to client requirements, such that Life Cycle Information/Documentation for Operation requirements are met and costs minimised.

• Provide internal and external reports to ensure project deliverables are met.

• Participate in client presentations with regard to DCC issues.

• Assist information systems group in the setting up of integrated service systems, by developing DCC routines and practices.

• Ensure project drawings and documents are issued in a controlled manner and within agreed time-scale, this includes work pack preparation and issue.

• Deputise for Supervising Document Controller, provision of holiday/sickness cover when required.

HS & E Responsibilities:

• Ensure familiarity with Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating System

• Actively promote, through your personal commitment, Aker Solutions’ HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Be seen as a role model on HSE matters within your areas of operation and influence

• Demonstrate HSE leadership of HSEQ Policies, Principles, Just Care™, HSE Mindset, Just Rules, Just Culture and HSE Operating system

• Take personal responsibility for HSE local site rules and ensure regular review of your personal HSE agreement

• Intervene and ensure intervention by others where required

• Report all accidents, incidents and near misses in accordance with Procedures

• Keep abreast of industry developments and innovations that may affect safety and welfare of personnel or protection of the environment, and inform colleagues accordingly

DOCUMENT CONTROLLER

Qualifications: 

• Higher Grade (or equivalent)

• Ordinary Grades (or equivalent)

Specific Training / Specialist Skills:

• Good knowledge of electronic data management systems

• Awareness of all relevant corporate and project procedures.

Experience: 

• 2 to 3 years working knowledge of DCC.

• Vendor data control

• Engineering and design document control.

• Construction and installation document control

• Compilation of work pack.

• A good knowledge of filing systems and the aim of distribution matrices

Personal Skills:

• Capable of working on daily routine DCC duties with little or no supervision.

• Ability to complete tasks as directed by supervisor, meeting tight time-scales when required.

• Ability to develop skills as required and a willingness to learn.

• Must be a ‘team player’

SENIOR DOCUMENT CONTROLLER

Qualifications: 

• Higher Grade (or equivalent)

• Ordinary Grades (or equivalent)

Specific Training / Specialist Skills:

• Good knowledge of electronic data management systems

• Awareness of all relevant corporate and project procedures.

• Good knowledge of technical library (inc. codes and standards, and legislation)

Experience:

• 5 years working knowledge of DCC.

• Vendor data control

• Engineering and design document control.

• Construction and installation document control

• Compilation of work pack.

• A good knowledge electronic filing systems.

Personal Skills:

• Department and section leader.

• Presentation and meeting skills.

• Good communicator at all levels within the organisation and with external clients.

• Ability to delegate

• Ability to develop skills as required and a willingness to learn.

• Must be a ‘team player’

LEAD DOCUMENT CONTROLLER

Qualifications:

• HND and/or Degree

• Higher Grades

Specific Training / Specialist Skills:

• Good knowledge of electronic data management systems

• Awareness of all relevant corporate and project procedures.

• Good knowledge of technical library (inc. codes and standards, and legislation)

Experience:

• 5 years working knowledge of DCC.

• Vendor data control

• Engineering and design document control.

• Construction and installation document control

• LCI/DFO final handover

Personal Skills:

• Department and section leader.

• Presentation and meeting skills.

• Good communicator at all levels within the organisation and with external clients.

• Ability to delegate, and be a good time manager.

• Must be a ‘team player’

Aker Solutions Angola is organizing a job fair where we intend to interview candidates for these offers published. Please Cvs should be in English, interviews are in English.