Executive Secretary (M/F)

• Provide reliable administrative support to management;
• Perform numerous duties, including scheduling, writing correspondence, emailing, handling visitors, arrange conferences, and answering questions and requests;
• Alert managers about cancellations or new meetings;
• Handle information requests, prepare statistical reports and manage spreadsheets;
• Prepare confidential and sensitive documents;
• Coordinate office management activities;
• Determine matters of top priority and handle accordingly;
• Prepare and organize meetings, and maintain office procedures;
• Relay directives, instructions and assignment to executives;
• Receive and relay telephone messages;
• Direct general employees to the appropriate management member;
• Maintain daily hard copy and electronic filing system;
• Perform accurate research and analysis;
• Compile, proofread and revise drafts of documents and reports;
• Prepare presentations accurately and swiftly;
• Operate and maintain office equipment;
• Manage busy calendar;
• Ensure efficient and effective administrative information and assistance;
• Other tasks assigned by management.

• Fluent in English;
• Good habilities with Microsoft Office tools;
• Available to work on Saturdays;
• Good time management skills;
• Flexible, able to Multi-task, and Organized;
• Good comunication skills;
• Reliable and good problem solving skills;
• Resilient and good team player.

Empresa líder em Prestação de Serviços