Office Coordinator

Human Resources
RECRUITMENT:
 Coordinate recruiting processes, interviews and recruiting events for the office, seeking for continuous improvement;
 Participate in strategic planning; manage budget; reporting;
 Plan, coordinate, and further develop local interview process: screen applications, manage interviews, moderate decision meetings, drive candidate conversion process (full time hires and Visiting Associates);
 Manage the recruiting steering team and develop interviewer team;
 Report on key recruitment figures;
Global policies and best practice:
 Adapt and implement global and regional HR policies in the local market;

HR DEVELOPMENT:
 Lead HR project e.g. contract review, employee handbook, new onboarding.

OPERATIONAL HR:
 Onboarding: Ensure smooth transition of new hires and internal transfers, deliver orientation and benefit trainings and coordinate/work with internal resources in on-boarding and integration process;
 Off boarding: Lead smooth and proper off-boarding of leavers
 Work closely with multiple stakeholders and line managers to address a variety of human resource related topics and keeping the HR systems updated with relevant employee information;
 Monitor employee well-being and taken corrective actions when appropriate
 Handle the local office's HR legal requests including the day-to-day execution and handling of documents such as contracts, amendments as well as other employee related documents.

MOBILITY:
Staff Mobility Coordination:
 Act as first point of contact to the global Mobility teams
 Manage local and international Cross Office Staffing requests and Office transfers (permanent and temporary: Ambassador program/Africa Pioneer program);
 Ensure smooth communication with all stakeholders involved: Finance, Africa HR, Partners, Global Mobility, etc.

OFFICE COORDINATION:
Coordination of office processes and support staff:
 Develop of office processes, policies and culture in close collaboration with company partners and global functions, e.g. confidentiality and risk management
 Organize, develop and implement processes within support services: travel services, event management, assistant support, general business services (reception, mail, supplies, purchasing);
 Manage HR and administrative staff, including HR assistant, EAs, external, etc;
 Ensure local implementation of Africa initiatives
 Develop and implement of methods to ensure smooth collaboration between business services team and consulting staff;
 Support business objectives by building relevant working relationships to facilitate communication Facility management, lease and landlord relations;
 Coordinate and monitor of all facility management and maintenance processes;
 Develop and implement methods to optimize internal services
 Coordinate any office design/expansion/renovation/relocation
 Support and participate in lease negotiations incl. communication with legal advisors as well as monitoring of rental agreements and collaboration with the landlord;

Vendor management, cost controlling and finance:
 Manage suppliers and service providers, including conducting negotiations, concluding agreements, ordering and handling complaints;
 Budget and cost control in the area of operations in cooperation with the Finance;
 Cooperate with the Finance team on processes, accounting matters, budget phase etc through financial year;
 Monitor of rental agreements and collaboration with landlords Office liaison and communication;
 Communicate to staff on company policies and practices and current professionally and efficiently;
 Act as contact person for internal company affairs, coordination and collaboration with other company offices;
 Communicate internally to staff and company members on important events, company policies and practices as well as other relevant matters.

Bachelor/Master degree, Human Resources, Finance and/or Business background
+5 years of HR/Finance/Operations experience from a mid-large
international/global organization. Previous consulting experience is a
clear advantage
Excellent skills in MS Outlook, Word, PowerPoint and Excel
Full proficiency in Portuguese and excellent level of written and oral in English.
Previous supervisory experience preferred

Empresa líder em Consultoria