Office Manager

Sales Support
ELOG (3-6 months training include possibility to fly to Paris, France for training);
Proposals to sales of New Equipment.

Service support:
Spare parts in charge
A) Order from Israel, AOT (France), China, Other world areas.
B) Issue to technicians and supervise the quantity.
Proposals to sales of spare parts.
Offshore handling
Contacts control.
Quotations per requests.
Courses and training control.
Offshore trips control.

HR
Recruitment;
Local salaries control (Check before salary);
Bonus control.

Money-out control (In Angola)
PO's;
Control of expense of all suppliers;
Staff expenses;
Petty cash control;
Payment control;
Expat allowances;
(Outside of Angola)
PO's;
Control of expense of all suppliers;
Payment to supplier’s control.

Money-In control (In Angola)
Banks adjustment;
Receivable control (process of allocation of the money-in to invoice);
Debt to suppliers management;
Office handling, organizing and management;
Time control (arrival, lunch, end of day);
Office supporters control;
Office design;
Cleaning lady;
Groceries purchasing;
Company issue of invoices to customers;
Company cars;
Debt collection control;
Special tasks dealing;
Internal flights in Angola.

Expat general assistant requirement
Rental contracts;
Cleaning ladies;
Abroad expenses refund;
Expats visa management;
Company flights control (TAS system).

Expats vacation management
VIP's visits;
Special events;
CEO tasks.

University degree or diploma relating to the field, (Preferential Requirement);
Minimum 2 years’ experience as Personal Assistant, Office Manager or similar role;
Have a professional knowledge of all Microsoft Office programs;
Knowledge of relevant legal requirements;
Fluency in English – spoken and written;

Organizational, planning and multi-tasking skills;
Communication skills;
Team work person;
Well organized with an understanding of priorities and changing demands;
Information gathering and information monitoring skills;
Problem analysis and problem-solving skills;
Judgment and decision-making ability;
Professionalism and confidentiality;
Attention to detail and accuracy;
Flexibility and adaptability;
Good oral and written communication skills;
The ability to be proactive and take the initiative;
Tact and diplomacy.

Empresa líder em Serviços (outras actividades)